portiQ extended & portiQ local: the signature servers for complex processes and exacting requirements
Optimised workflows increase productivity. The managed cloud variant, portiQ extended, supports larger enterprises and public authorities with complex use cases. With the on-premises solution portiQ local, the signature server is integrated into your own infrastructure, for maximum data sovereignty and compliance.
eIDAS-compliant signature workflows: flexible, scalable, customised
portiQ extended and portiQ local digitise complex business processes, from document creation to approvals and compliant signatures to audit-proof archiving. All functions of the e-signature solutions are provided centrally on a single platform, are modular in design and can be configured individually. They can be flexibly adapted to growing requirements. There is a particular focus on integration into existing IT environments in order to extend established processes efficiently.
In the managed cloud variant, portiQ can be operated in C5-certified German data centres, guaranteeing the highest level of information security. The trust services integrated into portiQ extended and portiQ local and used by the customer meet the requirements of the eIDAS Regulation. Qualified electronic signatures enable legally binding digital signature processes within the European Union.
portiQ provides an all-in-one solution for signatures, workflow management and approval processes, as a modular platform that can be flexibly extended. portiQ extended and portiQ local enable adaptable and legally compliant digitisation of signature processes, including integration with existing systems such as document management, ERP, or identity and access management systems such as single sign-on (SSO) and Active Directory.
Benefits of portiQ extended and portiQ local
1. Integration & automation
By integrating signature workflows into ERP, DMS or HR systems, recurring processes can be automated efficiently and incorporated into existing processes.
3. Data sovereignty & compliance
Control over data and processes, with auditable, legally compliant operation. This makes portiQ ideal for organisations with high security requirements.
2. Flexible deployment & scalability
Whether in a managed cloud or on-premises, portiQ is modular in design and can therefore be expanded easily and scaled to thousands of users.
4. Suitable for complex processes
Even complex workflows with multi-stage signature and approval processes are supported.
These functions are offered by portiQ extended and portiQ local
portiQ extended and portiQ local in use
Seals & signatures
- Electronic seals: Digital seals protect documents against subsequent changes and ensure the integrity and authenticity of electronic content. They are a key component of trusted digital business processes under eIDAS.
- Electronic signatures: The qualified electronic signature (QES) is the electronic equivalent of a handwritten signature. Signing documents digitally enables legally binding digital contract signing. A QES is issued by the Bundesdruckerei Group’s Trust Service Provider.
Workflows & integration
- Workflows: In companies, public authorities and other organisations with many employees, a wide range of tasks must be processed in an efficient, legally compliant manner. This includes things like invoice approval as well as contract management, purchasing and procurement.
- Integration: Due to the different roles and the associated rights of employees, complex organisations also have complex workflows. As a signature server, portiQ can map this complexity in its workflows and can even integrate external partners.
Traceability & control
- Traceability: With the portiQ e-signature solution, signature and seal processes are documented in a traceable and auditable manner by means of timestamps and logging. Meeting such regulatory requirements is essential for data security, integrity and compliance.
- Control: Hosting portiQ local on-premises (on-site) ensures maximum data security, full control over the IT infrastructure and independence from third parties. This is particularly important for organisations with sensitive data and stringent compliance requirements.
Related products
FAQ: frequently asked questions about portiQ extended and portiQ local
As a SaaS solution, portiQ start can be used without any integration work. portiQ extended and portiQ local are designed for organisations with complex requirements, in particular enterprises and public authorities that want to integrate the signature server into their operations as a modular platform solution. portiQ extended is operated as a Managed Cloud, and portiQ local on-premises. Both provide full control over compliance, at the highest level of data protection and security. Because the on-premises variant, portiQ local, is operated within your own IT infrastructure, it provides maximum control over systems and data.
The three portiQ variants build on each other:
- portiQ extended includes the functionality of portiQ start and extends its capabilities with integration and configuration options for more complex requirements.
- portiQ local builds on the functionality of portiQ extended and adds on-premises operation within your own infrastructure, as well as extended control options.
portiQ extended and portiQ local are both deliberately designed to be integrated into existing systems. Both have standardised interfaces (APIs) and can therefore be integrated into ERP, DMS or HR applications.
By operating in a dedicated environment, portiQ extended and portiQ local offer extensive customisation options. These include, for example, branding adjustments and the configuration of signature and approval processes, roles and permissions.
portiQ extended and portiQ local are aimed at enterprises and public authorities with extensive requirements for system integration, individual configurability and cross-departmental scaling. The larger the organisation, the more complex the workflows usually are, as are role and permission models. This requires integration into existing identity systems. portiQ extended and portiQ local can also support this complexity.