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Close-up of a person signing on a tablet held by another person

portiQ start: the cloud-based signature service – ready for immediate use

Who wants to waste time? Digitising approvals and signatures speeds up workflows. portiQ start offers the fastest route to a legally valid and highly secure e-signature: as a SaaS solution, the signature service is ready to go straight away. As a bonus, portiQ start can be flexibly adapted if the requirements for the e-signature solution grow.

Create an electronic signature – legally and easily

If you are looking for a quick start with e-signature solutions, only have a small volume to sign, or want to test the comprehensive options of the signature service first, portiQ start is the right choice. The e-signature software is ready to go straight away. Installation? No need, as it is cloud-based. You can use it without any changes to your existing IT infrastructure and, if required, integrate it into existing applications. portiQ start is operated in a C5-certified data centre in Germany and meets high requirements for security and compliance.

The benefits of portiQ start at a glance

Digital Signature

Centralised working

Creating workflows, processing approvals and signing in a legally compliant way via e-signature all take place in one central system – without switching between media or relying on error-prone manual processes.

Network

Scalable system

The signature software is scalable – from a single team to the entire organisation. You can flexibly adjust your user numbers or integrate additional trust services into your processes. Anyone using portiQ start can easily switch to portiQ extended or portiQ local at any time.

Connection

Fast workflows

You can flexibly create your own workflows and capture all information for automated further processing. Forwarding is carried out entirely by digital means and, if required, to multiple signatories.

Secure Cloud

Cloud hosting

portiQ start does not require you to have your own IT infrastructure – all processes run via the cloud. It is operated in Germany in a C5-certified* data centre. portiQ start is operated and supported by our technology partner, SecCommerce Informationssysteme GmbH.

Trust Services

Fewer errors

Automated processes around digital signatures and approvals save time and therefore costs – and prevent errors. The status overview always gives you a clear view of who is currently responsible.

* C5 is a security standard of the German Federal Office for Information Security (BSI). These cloud services are audited against the particularly strict German security and data protection regulations.

Manage Settings

These functions are included in portiQ start

Workflows

  • Accelerate: Recurring tasks can be processed faster using templates.
  • Delegate: Signature tasks can, if required, be handed over to other authorised persons, e.g. during absence.
  • Involve: External users (such as customers or suppliers) can be involved in the processes without needing their own portiQ account.
  • Reject: Documents and signature requests can be rejected.

Electronic signatures and trust services

  • Signature levels and trust: portiQ supports simple, advanced and qualified electronic signatures – for legally binding transactions, secure identification and reliable digital processes.
  • Validation: Every signature is checked every time for validity and correctness.
  • Notes: Signatories can easily add comments and notes to the document.
  • Signature image: A visual signature can be included as an image and provides a familiar appearance as well as greater acceptance among recipients.
  • Remote signing: Signatures are also possible regardless of location, including on mobile devices, via the connected trust service.

Security and identity

  • Integrated identification (in-band): Identity verification takes place directly within the signing process.
  • Seals: All files are protected by the system using electronic sealing with a standardised platform seal.
  • Two-factor authentication: 2FA, as an additional security layer for using the workflows in the portal, can be added to portiQ start as an add-on package.
Checklist with figures

portiQ start in use

Human resources

  • Personnel files: Electronic signatures and approvals can be integrated into existing processes, ensuring audit-proof and therefore legally compliant HR administration. The workflows and e-signatures make it traceable who updated what and when.
  • Onboarding: portiQ start also enables digital onboarding of new employees. For example, the receipt and signing of sensitive documents such as employment contracts and personnel questionnaires is documented via e-signature.

Contract management

  • Save time: Contracts need signatures. Sending them back and forth on paper wastes time unnecessarily. With e-signatures, the procedure for supply and purchase agreements, for example, is reduced from days or even weeks to seconds and minutes.
  • Record changes: The terms in supplier, rental, credit and service agreements with partners and customers often change. Thanks to e-signatures, these changes are implemented quickly – and are fully traceable at all times.

Invoice approvals

  • Efficiency: Automated workflows for checking, approving and paying invoices increase cost efficiency, avoid errors, and provide greater speed and transparency throughout the entire invoicing process.
  • Traceability: All digital approvals for invoices in finance and accounting departments can be traced in a legally compliant manner and clearly traced using timestamps.

Prices for portiQ start

Price in EUR*

Participants

portiQ start for participants who only sign documents for review, but cannot initiate workflows
5,95 €
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  • Users can only respond to signature requests initiated by others
  • All e-signatures: simple, advanced, qualified
  • Past workflows can be viewed

* Prices in euros, excluding statutory VAT.

Price in EUR*

Basic users

portiQ start for basic users who need to create their own workflows and sign with simple or advanced signatures
9,95 €
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  • Users can create an unlimited number of their own workflows
  • For simple or advanced signing: for many use cases, documents can be signed electronically with ease – without using a qualified electronic signature (QES)
  • All signed documents are automatically affixed with the signature service’s platform seal

* Prices in euros, excluding statutory VAT.

Price in EUR*

Advanced users

portiQ start for advanced users who need to create their own workflows and sign with legal validity using a qualified electronic signature
29,95 €
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  • Users can create an unlimited number of their own workflows
  • 25 qualified signatures with maximum legal validity per user per month are included
  • Identification for the remote signing service is included
  • Unlimited advanced signing = electronic signatures that are uniquely attributable to the signer and offer increased evidential value
  • All signed documents are automatically affixed with the signature service’s platform seal

* Prices in euros, excluding statutory VAT.

Price in EUR*

Tenant Admin

portiQ start for advanced users with administrative rights
34,95 €
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  • Users with admin rights can create, manage and delete access rights for all users in the customer’s organisation
  • Tenant admins can set up the connection to the IdP (Identity Provider)
  • Tenant admins can also tailor the portiQ start signature solution to the needs of the company
  • Only for organisations with at least five user accounts

* Prices in euros, excluding statutory VAT.

Related products

Flexible digital signatures with sign-me

From business and employment contracts to personal agreements such as rental contracts and powers of attorney: The digital signature with sign-me enables the secure and efficient electronic signing of a wide range of documents for companies and private individuals.

sign-me remote signatures for self-employed and private individuals

The sign-me remote signature solution portal makes it possible for self-employed persons and private individuals to sign documents electronically in a legally compliant manner that fulfils written form requirements via a user-friendly platform. This does not require any additional hardware, such as a reader or signature card as a secure creation device (OSCD).

FAQ: frequently asked questions about portiQ start

portiQ start is the cloud-based signature service, ready for immediate use and with no IT overhead, provided by D-Trust and SecCommerce. The Software-as-a-Service solution provides secure, legally valid e-signatures and is aimed in particular at smaller companies and public authorities, as well as teams within larger organisations that want to get started easily with e-signature solutions.

portiQ start offers simple, advanced and qualified electronic signatures, which can be combined as required. The SaaS solution for creating digital signatures can be flexibly adapted as requirements for the e-signature software in use grow.

The e-signature solution is operated exclusively in German, C5-certified (and therefore particularly secure) cloud infrastructures. The trust services used meet the requirements of the eIDAS Regulation.

As an e-signature solution, portiQ start covers all three levels of electronic signatures: 

  • Create a simple electronic signature (SES): Signing digitally is possible and is sufficient for everyday transactions (find out more at https://www.bundesdruckerei.de/en/innovation-hub/different-digital-signature-levels)
  • Create an advanced electronic signature (AES): The identity of those signing digitally has been verified and confirmed in advance. 
  • Create a qualified electronic signature (QES): The QES is the digital equivalent of a handwritten signature and offers maximum evidential value in electronic processes. 

With QES, identity is verified directly in the signing process using so-called in-band identification. This also enables external customers, partners or applicants to create a qualified digital signature.

External users can also sign documents via portiQ start using QES if they are invited – entirely without their own portal log-in. This is possible because identity verification takes place directly within the signing process.

portiQ start is operated in a C5-certified German data centre. The signature methods and trust services used are based on established cryptographic procedures and a Public Key Infrastructure (PKI). Processing is GDPR-compliant, and the signatures meet the requirements of the eIDAS Regulation.

Do you have any questions about portiQ start?

Our sales team will be happy to assist you. Please feel free to contact us:
D-Trust Sales Team

+49 (0)30 2598 - 0

vertrieb@d-trust.net